{Now Filled!} We’re Hiring: Recruiting and Office Assistant!

Friedman Williams provides Freelance, Temporary, Projects, Contract, Consulting and Full-Time staffing in Information Technology, Administrative Support, Accounting & Finance and Creative Services within Interactive, Digital and Traditional Media. With offices in New York City, New Jersey, Philadelphia and Washington D.C., firm works with clients and candidates nationwide.

Position Summary

The Recruiting and Office Assistant will be exposed to all aspects of the recruitment lifecycle and will report to the HR & Office Manager. He/she will have full responsibility of certain projects while also completing tasks under the direction of the HR & Office Manager and Managing Director as necessary.

Essential Duties and Responsibilities

  • Submit candidates through client portals
  • Create new jobs in Bullhorn database
  • Send follow-up emails to clients re: candidates based on start date
  • Draft weekly job posting Excel report
  • Put together marketing box mailings and send via Post Office
  • Conduct prospect research and record in Bullhorn database
  • Assist recruiters with formatting resumes
  • Work with recruiter(s) to source candidates
  • Assist with scheduling when necessary
  • Secure travel arrangements when necessary
  • Monitor inventory of office supplies
  • Answer main line calls (limited)


  • Experience working in an office environment
  • Strong verbal and written communication skills with professional and pleasant phone demeanor
  • Ability to work independently and with others in a fast-paced, deadline-driven environment
  • A team player mentality
  • Ability to maintain confidentiality of information
  • Familiarity with Office suite
  • Interest in staffing a plus
  • Associate’s or Bachelor’s degree preferred

How to apply

Please email cover letter and resume to Lauren Lestino at llestino@friedmanwilliams.com with the job title in the subject line.

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